British Youth Council's Annual Council Meeting 2017

Annual Council Meeting: making the most of your membership

What is Annual Council Meeting?

Annual Council Meeting (ACM), is a one day event open to all British Youth Council (BYC) Members. It is a chance for BYC members and Board of Trustees to come together to celebrate what we have achieved over the past year, and for our members to shape what our organisation will look like in the coming years, through discussion, debate and voting. Specifically, you will:

• Debate issues submitted by members, and vote to decide whether or not they get added to the BYC manifesto which outlines everything we believe in

• Elect young people to our Board of Trustees. Our Trustee Board is made up of young people aged 16-25 and the members elect the available positions at ACM

• Elect our Honorary Presidents who are elected (or re-elected) annually and drawn from representatives of the three main political parties in the House of Commons. More info about how you can nominate MPs for these roles will be available after the General Election

• The current Board will present their annual report to you, including an update on finance, outline plans for the coming year and give you a chance to ask questions about the work of BYC. This year we are excited to be doing this via interactive sessions on BYC strategy, governance, international work and a Q&A session for support workers

Based on feedback from members last year, we will also be giving more space to help you to link up with other organisations that you might want to collaborate with.

When is it?

ACM 2017 will take place in central London, on Saturday 2nd September.

Who can attend?

All British Youth Council members are invited to attend and each organisation has a number of voting and observing delegates they can bring, based on the size of your organisation. To find out how many young people you can bring, check the document here. All we ask is the young people who you send are representatives of your organisation and are aged 25 or under.

Event Information

If you require any of the documents below in an alternative format please contact events@byc.org.uk.

• Key Event Information - includes venue details, directions and contact numbers on the day

• Risk Assessment

• Consent form (Under 18) - to be completed and returned via email in advance of the event (preferred) or brought on the day

• Consent form (Over 18) - to be completed and returned via email in advance of the event (preferred) or brought on the day

• Consent form (Support workers) - to be completed and returned via email in advance of the event

Key Council Documents

These documents help you to prepare for the day. We will only have limited copies of these on the day, so please print what you need and/or ensure you have access to what you want electronically.

• Workshop preparation - aims, background info and how to choose your workshop

• CD1 Agenda (final, updated 21.08.17)

• CD2 Minutes of 2016 ACM (Unapproved)

• Governance Review Update

• CD3 British Youth Council Manifesto 2016-17

• CD4 How BYC members make policy through ACM

• CD8 Member organisation voting entitlement as of 16.08.17

• CD11b Final Policy Motions with amendments (in order)

• CD12 Trustee Candidate statements and Honorary President nominations

• BYC's Rulebook - The Rule Book sets out the procedures related to BYC’s governance and is adopted by the Trustees under the powers given to them in Article 97. The Rule Book should be read in conjunction with the Memorandum and Articles of Association of BYC, which are the main governing documents.

• BYC's Memorandum and Articles of Association - required for a company formed in the UK, the document that sets up the company and the articles of association set out how the company is run, governed and owned.

• BYC's Trustee Report and Annual Accounts 2017

Any questions? Please email membership@byc.org.uk or call Zoë Cumberland, Youth Voice Manager, on 020 7250 8373.